The module was previously called Carrier Inspection.
The module has two permission levels: the inspector sees and manages only their own inspections; the administrator sees all of the company’s inspections and, in addition, manages the checklist definition, locks / unlocks inspections, returns them to in progress and sends the protocol to the carrier. A new inspection can be created by anyone who has the module; editing and deleting is allowed for the author on their own inspection and for the administrator on any of them. A locked inspection cannot be edited by anyone until the administrator unlocks it.
Inspection state
- A new inspection is In progress - you can come back to it and add to it.
- The Complete inspection button closes it and the state changes to Completed. A protocol can only be issued for a completed inspection.
- The administrator returns a completed and unlocked inspection with the Return to in progress action.
- An inspection in progress is saved continuously to the server on the web, whereas in EDISONKA it is saved locally in the phone. An inspection started on the phone therefore appears on the web only once it is saved.
- An inspection in progress that you no longer need can be discarded.
Carrying out an inspection in the field (EDISONKA)
- Inspection of both buses and trains - a new inspection begins by selecting the mode of transport, Bus / Train.
- Bus: searching for a line and service and pulling in the timetable (route of stops + carrier) from the bus timetable.
- Train: searching by train number or name and pulling in the route (stations) from the national timetable. Only trains running on the inspection day are offered, each train number once. Instead of line, service, plate number and driver, the train, train category (R, Os, EC, …), trainset and train driver are recorded.
- Inspection list filter - above the list there is an inspector picker and a day picker. The inspector is chosen from a list of names with inspection counts (with a search box for longer lists), the day in a calendar that marks the days on which inspections took place; the list then shows only the inspections of the selected inspector or day. The inspector choice is remembered on the phone, the day returns to all days when you leave the screen.
- Inspection section from–to - after selecting the service / train you can choose a section of the route (the default is the whole route); the tally sheet then contains only the stops / stations of the selected section. Only stops where you can actually board or alight are offered.
- Tally sheet - a record for each stop / station (boarding / alighting / occupancy + note). The “completed” flag distinguishes a checked stop (even with a zero) from an unchecked one.
- On board - for each completed stop the application calculates how many people are on board from boardings and alightings, continuing from the last occupancy you entered. Where the entered occupancy differs from the calculation, the difference is shown; the calculation is not saved and is not part of the protocol.
- Expandable stop cards - the inspector need not travel the whole route (they can board part-way through).
- Checklist (one for the whole inspection) - checklist items with notes. Buses and trains have a separate definition of the checklist.
- Inspection result - a summary text for the whole inspection; it also appears in the protocol.
- The vehicle plate number / trainset and driver / train driver are entered manually.
- Attachments: photographs, audio recordings and video (max. 10 attachments per inspection, each file up to 50 MB; videos max. 3, up to 60 s each, audio recording up to 5 minutes). Attachments are uploaded to the server immediately after capture, in the background.
- Recording of the GPS position with the option of repeated updates - an inspection can be prepared in advance at the office and the position updated only once on the service. An incorrectly recorded position can be deleted in the form.
- Continuous local saving of an inspection in progress - it survives even closing the app between stops. There can be several inspections in progress at once; the overview offers each of them to be continued or discarded.
- Saving the completed inspection into the portal.
- A locked inspection (the “Locked” label) opens read-only; the administrator can unlock it directly in the app, or lock a saved inspection.
Overviews and protocols (web)
- The web has two faces: My inspections (only your own) and Service inspection administration, where the administrator sees the inspections of the whole company. You switch between them with a single button.
- Overview filters: search, Transport type (Bus and train / Bus / Train) and Inspection state (In progress / Completed). The administration view also has a Lock filter (locked / unlocked) and an Inspection date period.
- Inspection detail - tally sheet, checklist, attachments, location and sharing history.
- The Location tab - a map of the recorded positions in the order they were captured, with the accuracy of each record. Unsuccessful attempts (position denied, location services switched off) are listed as well, so it is clear that someone did try.
- Creating, editing and deleting an inspection - creation follows the same procedure as in EDISONKA, including selecting the from–to section. An inspection can also be prepared in advance: in the service / train step you enter the inspection date (today by default) and only services and trains running on that day are offered.
- Deleting an incorrectly recorded GPS position (administrator) - using the button next to a specific position in the detail of an unlocked inspection.
- Inspection protocol - PDF print and Excel export (basic data, inspection result, tally sheet, checklist, links to attachments, GPS position). A protocol can be issued only for a completed inspection.
- Printing several protocols at once (administrator) - in Service inspection administration you can select several inspections and print them with one click from the Protocol menu; each protocol starts on a new page. Inspections in progress are skipped and the application tells you so. Excel export and sending to the carrier remain for a single selected inspection.
- Protocols for a period (administrator) - in Service inspection administration filter the inspections by Inspection date, select all (Ctrl+A) and choose print in the Protocol menu.
- Sending the protocol to the carrier by e-mail (administrator) - only for an inspection that is completed and unlocked. The protocol is inserted directly into the body of the e-mail and also attached as a PDF; you can enter multiple addresses and add a message for the carrier. Sending automatically locks the inspection; the sending history is visible both in the overview and in the detail.
- Sending the protocol via data box (administrator) - under the same conditions as e-mail. The protocol is sent as a PDF from your company’s data box under your sign-in; the message for the carrier is inserted at the beginning of the PDF. The application finds the carrier’s data box by the company ID from the inspection (the Find by company ID button); the data box ID can also be entered manually. You enter the data box sign-in the first time; the application remembers it only for you and this company and asks again when the data box rejects it. To send from another account, click Forget sign-in next to the signed-in user. Sending locks the inspection and the history shows the data message number.
- Public links to attachments - they are created automatically, by sending the protocol or by printing it; the carrier opens them without logging in. The “Revoke links” button lets the administrator invalidate them at any time.
- Locking inspections (administrator) - a locked inspection is read-only in both apps; the overview shows who locked it and when.
- Managing the checklist definition (administrator) - separately for buses and for trains.
Differences between the phone and the web
- The mobile app serves primarily for carrying out the inspection in the field. Protocols (PDF / Excel), sending to the carrier, public links to attachments and the checklist definition are web-only.
- An inspection in progress lives on the server on the web, and in the phone in EDISONKA.
Carrier settings
How long the links to attachments sent to the carrier remain valid is set by your organisation (the transport organiser).
- Validity of links for the carrier (days) - how long the carrier can open the protocol and attachments from the link in the e-mail, in the data message and in the printed protocol. Empty = 90 days.
- Links for the carrier without time limit - the links stay valid until you revoke them manually with the “Revoke links” button.